MCON : Professional Conference Organizer | Event Management

How We Work

7 Steps to Successfully Organize the Conference

Client Meeting
  • Portfolio & Pitch Showcase
  • Customer Requirements
  • Provide Quotation
01
Design & Planning
  • Venue Selection
  • Conceptualize the Event
  • Plan the setup
02
Marketing
  • Event Promotions
  • Stationaries
  • Scientific Programs
03
Trade Meeting
  • Stall and Exhibition Layout
  • Sponsorships
  • Finalize Security & Catering
04
Finalization
  • Light & Sound
  • Hotel Room Booking
  • Logistic & Travel
05
Execution of Events
  • Roles and Responsibilities
  • Event Monitoring
  • Manage Timeline
06
Post Event
  • Letter to all Delegates
  • Images and Gifts
  • Gather Feedback
07
Try Us Out

Get in touch with our experts to make your event successful

How do we Work?

Pre-bidding of conferences and events

We prepare a bid in consultation with different medical associations and zero in a successful strategy for bid winning and execution.

Preparation of Master Task List

We create a master list to handle things required for a successful conference within specific time period to ensure that the timeline is met successfully.

Venue selection, inspection and contracts

We scour for appropriate locations and inspect it in terms of suitability to the event along with assessment of space that can be allocated for vendors and stalls.

Reservations of Accommodation

We ensure that delegates are provided the best accommodation with problem resolutions before and after the event.

Website and App Creation

Our strong in-house team will design a website and an app for the event with latest registration and travel booking options, within the shortest turnaround time possible. We also handle online marketing for ushering in maximum relevant traffic of medical practitioners and professionals.

Event Collaterals

Our content and core graphics team can design and develop attractive brochures for the event, keeping the print quality of the highest standard.

Financial Planning and Budgeting

We manage expenses and generate revenue with continued fund flow and budget management, working closely with the organizing committee.

Co-ordination

We ensure that our staff will coordinate with delegates, sponsors and others to ensure things are handled smoothly.

Marketing and Promotion

We make sure that the medical event will be ranked high in search engines, and social relevant circles. We create promotional strategies with the help of email marketing, online event registration, advertising channels and other modes of communication.

Fund Raising

We network with top medical management of pharmaceutical companies and medical industry representatives for the meets and evoke maximum sponsorship for the event. We visit medical setups to raise funds and then coordinate onsite to ensure the sponsors get their publicity too.

Press Assistance and Public Relations

Our team will manage conference and event publicity, in sending invites, arranging press conferences, handling press releases and maintaining good PR.

Travel and Transportation

We coordinate with transportation vendors for aiding delegates, especially with airport pick up facility and shuttle services for reaching the host destination.

Food and Beverage Services

We ensure that the food and beverages range from simple local dishes to international cuisine within the budget. We handle the menu and presentation too.

Audio-visual Equipment

We make sure that the venue features appropriate A/V instruments and the best sound system and projectors for good multimedia experience.

Digital Signage and Videography

We help in creating and placing the best signage for delegates along with banners and exhibitions. We also hire professional photographers and videographers to record minutes of the event/ conference.

Onsite Registration

We manage a qualified team and use the latest software for onsite registration along with immediate registration options for delegates at the venue itself.

Hall Management

We assist delegates within the venue with seating arrangements and even handle their minor issues during the course of the event.

Cultural and Social Events

Our alliances with different entertainment groups helps us manage cultural shows, and entertainment programs for all visiting medical fraternity.

Valedictory Function

We help in organizing the valedictory function at the end of the event with quality gifts for the special guests along with note of thanksgiving.

Audit and Insurance

We hire an independent auditing team for evaluating the finances while also ensuring that the event is insured.